Karen Lloyd: Some of you are anxious about the amount of time that you need to set aside in order to do your application and thinking about breaking it down into more manageable chunks. I would say that the application process really falls into two distinct parts. So the first half about the eligibility is largely to do with your past experience. So, when you're looking at the eligibility part of the application 1 to 5 you need to be finding your certificates from your diploma courses looking at your hours and providing evidence of what you've done in the past. The second part of the application is to do with the here and now, it's to do with what you are doing today in the counselling room.
So the reflective practice criteria are largely concerned with your way of working, what would we see if we were a fly on the wall observing you in the counselling room? The diary of your current practice needs to be a recent diary, if you can, send us your last month’s diary, but if not choose a recent one, a month of counselling that you have undertaken in the last six months. You should include all the clients that you've seen during that time. You don't need to give us all the details of the client session so we just want one line to say what were the main themes of the session. We're not asking you for case notes we’re just asking you for to give us a flavour of what happened in the counselling session. What we are saying there is try and leave the diary part of your application until you are almost ready to send in your application because we want to see some recent work. If you send a diary that's very old then the team in the office will write out to you and ask you to resubmit a more recent diary evidence.
So when you’re filling the table for your diary of current practice what we’re asking you to tell us first of all is the type of clients. So that might be that you're seeing these clients at a GP surgery or it’s private practice clients or it's couples or it’s individuals whatever. Then when we ask for client details we will see in the application pack that we're asking you to give us the age and the code for the client. So you must maintain the client’s confidentiality and then all we’re interested in really is the main concerns of the session, how long the session lasted for, if the session, if you're working to a 50 minutes counselling session that will be fine we can count that as a therapeutic hour. If you're working with children and you're doing shorter sessions we need to know how long the sessions are so we don't need to see a lot of detail about each of the client sessions that you have undertaken we just need one line to give us an indication of the content of the session.
There is an example of this in the application pack. So let's have a look at the routes to entry. First of all in all cases whenever you apply for accreditation you must be a registered member of BACP in order to be eligible to apply. You must be covered by professional indemnity insurance, because in order to be accredited you can't work uninsured. So most of us have our own insurance particularly if we’re in private practice we will have our own insurance. If you work for an agency or you work in a number of settings you just need to make sure that you are covered by their professional indemnity insurance. You must also be in practice at the time of applying for accreditation. This might seem obvious but sometimes people have a little break in their practice for whatever reason, they maybe convalescing for example from an operation and while they have got their leg up in plaster think this is a good time to apply for accreditation but actually we can't award your accreditation unless you’re in practice.
There are two routes to entry. 4.1 is the route to come through if you have completed a BACP accredited training course. Or if you have not done a BACP accredited training course but you have successfully completed significant practitioner training that's not accredited then you would come through route 4.2. You must have been in practice for at least three years when you apply for your accreditation. So you can count the hours that you were doing on placement that's when you first went into practice but you must have accumulated 450 practice hours when you apply and you must have done those hours within a three to six year period. That three to six period doesn't have to be consecutive but you must have accumulated 450 hours within six years.
So let's say for example that you started on placement and you did in year one 100 hours on your placement, then in year two you did 250 hours and then in year three you had a little break for whatever reason, maybe you went on maternity leave, you were bereaved or whatever, so there were no hours in year three but in year four you did another couple of hundred hours. As long as you've accumulated 450 hours within that six years span they don't have to be consecutive years, does that make sense? And at least 150 of your practice hours must be subsequent to getting your qualification so 150 hours of your practice must be post qualifying. For the whole of that 450 hours of practice you’re submitting you must have had supervision for one and a half hours each month and by that we mean each calendar month. We’re going to talk a little bit more about supervision later on in the presentation. If you come through route 4.2 you will have completed practitioner training that has included 450 hours of tutor contact time. By that we mean that you were sat in the classroom being taught 450 hours and you must have carried out that training either over a minimum of two years if it was part time, or a minimum of one year if it was full time. And you must have had a supervised placement as part of that training.
And the training must have covered professional issues, personal development, theory and skills. If you came through the 4.1 route, the BACP accredited route we will know that your course covered those four elements because we will have assessed that at the university or the college providing the training. If you have done a non-accredited, non BACP accredited training course then you need to demonstrate that your course covered those four elements for us. When you submit your details of your practice we are just interested in the 450 hours of practice that you’re submitting for the purposes of your application form and again we don't need huge amounts of detail about the sessions. What we’re interested in is the 12 month period in which you achieved those hours so it doesn't have to be a calendar month, it can be January to December, but it could be April to April or any other combination of that. It could be an academic year if you're working in an academic setting so you need to provide us with a minimum of three periods of 12 months in which you've been counselling. You need to tell us the place and the setting where you were doing the counselling at, you need to tell us how many hours you practice during that time, the number of months of practice that that covered and you need to tell us about the supervision that you had for that practice. Now it’s very likely that your counselling practice was done in more than one place, and that's fine so you just need to list those separately. So if you were working concurrently let's say in a doctor's surgery and then also in a school then you would put that same 12 month period down, but in separate lines and you would tell us the number of hours that you'd worked in each and the period that you’d worked in each and the amount of supervision you'd worked in each.
Overall you must have had an hour and a half of supervision each month for the practice that you are submitting. Now we don't need to see evidence of all the hours that you are submitting to us. We don't need documentary evidence of that when you submit your application form - we ask you to sign an honesty declaration at the beginning and so it is sufficient for you to tell us that these are the number of hours that you’ve undertaken and that the information that you're providing is true. The bit about supervision in part H of the application form criterion five is that you must have had an hour and a half of supervision for each month in which practice was undertaken. So if you were, you know, you had a little period out for any reason that will be fine, we wouldn’t expect you to have supervision during that time. If you work in an academic setting and perhaps you weren't doing any counselling for instance in August you may not have had any supervision during that month but you must have a contract for an hour and a half of supervision for each month that you're working. Now you can add together all your different types of supervision and if you were having individual supervision you can count all of the time.
So one hour of individual supervision you count that as an hour. If you are having group supervision or peer supervision and there are four people or less in the group then you can count half of that time. If there are more than four people in the group then you have to divide the amount of time by the number of people in the group. If you had an hour of supervision and there were six people in the group then you can only count 10 minutes of that supervision and the reason for that is because generally the supervisor will say, who has cases to present, and they will divide the time up between you. But you can have any combination of that, you can add together your different types of supervision to get your hour and a half each month.