Every month we carry out a random audit of registered members who are renewing their membership to ensure that they are meeting the requirements of the BACP Register. 

We also use the audit information to gather statistical data and trends. We may pass anonymised information to other BACP departments for developments such as continuing professional development (CPD) events or professional guidance documents.

Selection process

Anyone who has been on the Register for more than a year is eligible for audit, so you could be selected on your first renewal. Currently, we audit 2.6% of eligible members every month.

If you're selected, we'll send you an audit notice by email, giving you up to six weeks to return all the relevant information. 

Do I have to take part?

You must provide information if you're selected for audit. You agreed to be audited when you signed the Register terms and conditions.   

Can I continue to practise while being audited?

Yes, you can continue to practise while preparing your submission and while we are assessing your information.

Preparing your submission

If you're selected for audit, you must provide your past year's records relating to:

  • supervision
    You must submit an up to date record of your supervision sessions and examples of how supervision has had an impact on your practice. You'll also need to provide your supervisor(s) contact details.

    See Registered members' guide to supervision for full details and templates.

  • CPD
    You must submit records of the CPD you've undertaken during the year, using the CPD template provided.

    See Registered members' guide to CPD for full details and templates.

  • indemnity insurance
    You must provide the company name, policy number and duration of your insurance so that we can check you have a policy in place. If you're insured through work, you must send us a letter from your employer, on headed paper, confirming your insurance. 

Please remember to respect client confidentiality and remove anything that may contain a client’s personal details.

It's important that the information you provide is honest and accurate. If you give false or misleading information, you may be referred to Professional Conduct

What if I'm not currently in practice?

Registered members must be in practice or have practised within the past three years, so you could be selected for audit even if you've not practised in the last 12 months. In this case, you'll only need to provide your CPD record, as the Register requires you to continue with CPD when not in practice. You must also send us a statement confirming the amount of time you've not been practising.

Can I ask for an extension?

As a registered member, you have a professional responsibility to manage your CPD and supervision throughout the year and you should have ongoing records. We may give additional time in exceptional cases, where circumstances beyond the normal difficulties of life have significantly interfered with your ability to submit your information. If you want to request additional time, please contact us at audit@bacp.co.uk as soon as possible.

If you don't provide your information by the deadline, your name will be removed from the BACP Register. You'll then have 16 days to respond. We'll reinstate your registration as soon as we receive your audit submission. 

If you still fail to respond, we'll write to you again giving you a further seven days. If you do not respond, and we cannot contact you, you will be removed from membership.  

How do I submit my information?

If you can, please submit your information electronically to audit@bacp.co.uk. If you need to send in hard copies by post, please mark the envelope BACP Register Audit and send it to PO Box 10128, Lutterworth, LE17 9EN

Assessment

We'll assess your information against the standards of the Register. The assessment process takes around six weeks. We process the information in the order we receive it, so the sooner you get your records to us, the sooner you will receive your decision. If we have to ask you for further information or clarification, the process will take longer.

We'll contact you with the outcome of your audit, which could be:

  • your information meets Register standards
  • your information does not meet Register standards

If you do not meet any or all of the standards, we'll tell you why and ask you to resubmit your information.

You'll have two further attempts to meet the Register standards. If you still fail meet any of the standards after your third submission, you will be removed from the Register and from membership.

What happens to my information?

The information you provide will be kept confidential and will only be seen by Register staff responsible for the audit. We'll hold your personal information only for as long as is necessary for the audit and any follow-up process. We will delete email records and destroy any hard copies once the audit has been completed.

We will not pass your personal information onto any third parties.

Appeals process

You can only appeal against a decision to remove you from the Register on the grounds that: 

  1. the audit procedure has not been followed correctly
    or
  2. your audit information has not been fairly and properly assessed against the Register standards

You must make your appeal in writing within one calendar month of receiving our decision letter. Your appeal will be considered by the Register Advisory Board

Further information and help

If you have any queries about the audit process, please contact us at audit@bacp.co.uk or call 01455 883300.

If you have any queries about the Register or registration, please email bacp@bacp.co.uk.